Payment plans

With this Additional Feature, payment plans on projects additional features charge projects created and settled.

This means that different payments (instalments) to be charged in the future can be entered in advance and charged at the respective time until the total amount is reached.

The users must be assigned to the following user groups.

• Plannend payments user group: Has full access to planned payments, but does not have any additional rights. Therefore, to create planned payments, the project manager right is also required.
• Folder access invoicing user group

The download of the config set can be found here.

Application

Entering a Scheduled Payment

Open the project on which you want to entered scheduled payments. Via right-click or the menu Neu> Geplante Zahlung you can entered a new scheduled payment. It looks like this:

a designation, a date and an amount can be entered here. All entered amounts are treated as net amounts. The project on which the scheduled payment was entered is automatically assigned to the scheduled payment as a subfolder.

The Invoicing root folder contains the Planned payments and Annual Overview Plan payments subfolders:

• The folder Geplante Zahlungen directly shows the planned payments. It can be filtered by date, by still open and/or already cleared payments.
  Note: “Open” is a payment even if it is already on an invoice, but it has not yet been charged.
• The folder Jahresübersicht geplante Zahlungen contains all projects with scheduled payments. All projects for which there is or was at least one scheduled payment are shown.

Invoicing payments

a payment can be invoiced using the registered script. Open the payment you want to invoice. In the Actions menu, select the option Rechnung für geplante Zahlung erstellen shall be elected:

An invoice is created with an downpayment equal to the planned payment. No other values are charged to this invoice. If the invoice is deleted, the automatically created downpayment is also deleted.

The invoice is automatically linked to the downpayment, which in turn is linked to the payment. Analogously, a Schedule payment folder appears on the invoice:

And in the Schedule payments folder (on the project or in the Root folder invoicing) you can see for which payment an invoice has already been created:

Create final invoice

Once all planned payments have been invoiced and charged, a final account must be created up in order to reconcile the downpayments and assess any hours incurred.

To do this, create on the project via Neu > Rechnung a new invoice. The services recorded in the project and the downpayments of the planned payments are automatically assigned to the invoice or the downpayments are automatically deducted.

The invoice amount can now be flattened to the value of the sum of all downpayments, as in the example here to 15,000:

Now the invoice can be charged and set to pro Proforma so that it cannot be posted.

To ensure that all planned payments are reconciled, make sure that in the case of the Geleisteten Vorschüssen the open amount anywhere on 0.00 is:

In the Schedule Payments folder, the invoice is assigned and the checkbox Verrechnet activated:

Alternative options

Alternatively, there are other options:

1. The sum of the downpayments is less than the services charged or a fixed amount is entered which is higher than the sum of the downpayments:
   The balance (Total nach Vorschuss) may be charged to the customer.
2. The sum of the downpayments is higher than the services charged or a fixed amount is entered which is lower than the sum of the downpayments:
   • The downpayments will be taken into account up to the invoice amount 0.00 and the remaining advance (see below) will be deducted on the next invoice.

     

   • However, if the customer wants to get the remaining advance back, the checkbox “ Reconcile “ can be set on the downpayments. This will make the total negative and the negative invoice can be sent to the customer.  

     

Now the invoice can be charged. Among the Geleisteten Vorschüssen any outstanding advances shall be listed:

Requirements and Download

• The additional class12 shall not yet be in use.

Important information before import can be found in the Worth knowing about the additional features article. Config sets modify data in Vertec, which can overwrite existing data.

The exact import process can be found in the Articles about the config sets.

Download the additional feature with the following download link: