Manage software licence sales and recurring service contracts
Manage software license sales and recurring service agreements such as maintenance and support agreements directly in Vertec. The additional feature combines sales, contract management and invoicing in one end-to-end process. Recurring billing is automated, administrative hours are reduced, and current and future revenues remain transparent at all times.
The additional feature expands Vertec with features for the sale of software licenses and managing the associated service agreements. Licensed products are centrally maintained and can be selected directly when entering a license sale. Price, supplier, discounts and individual quotation texts can be flexibly stored and adapted as required.
All license sales remain linked to the respective projects, allowing revenue to be analyzed by customers, projects or products, while project work and license business are managed in a common system.
In addition to license sales, service contracts, for example for maintenance or support, can be entered. For each contract, the billing interval, charging type and termination period can be defined individually.
The following billing intervals are available:
The prices of a service contract can either be defined as a fixed price or automatically calculated as a percentage of the corresponding license sale. Depending on the configuration, discounts can also be taken into account.
Vertec automatically calculates the next billing date of a service contract based on the start date, billing interval and charging type. After each invoicing, the next billing date is automatically updated, so you always have an overview of pending or due invoices.
License sales and service contracts are charged separately, so that both processes can be controlled independently of each other.
The additional feature includes report templates for creating quotes for license sales and service agreements. Quotes are generated as PDFs and stored directly in Vertec as an activity.
Invoices can also be created automatically. Only license sales or service contracts that have not yet been settled are taken into account. This avoids double charging and simplifies the billing process.
The sales and invoicing root folders provide a cross-project overview of all license sales and service agreements. The entries can be filtered by customer, project, product, purchase date, billing period or project status, among other things.
Special lists help you to quickly identify and efficiently process unpaid license sales and service contracts that are due.
The additional feature supports different business models for software vendors and IT service providers. Service Contracts can be calculated in different ways:
As a result, both classic maintenance contracts and individual service agreements can be mapped using the same processes.
The additional feature-on is ideal for companies that offer software licenses along with recurring maintenance or support services. Combine sales, contract management and automated invoicing, it simplifies administrative processes and provides transparency in the management of recurring revenues.
Licence sales and service agreements
Charging services, expenses and outlays
Yes, this is possible. If, for example, several departments in your customer's company receive invoices from you, you may allocate different invoice addresses.
Yes, in Vertec you can use the feature opportunities on contact/company or project/project phase level to create and evaluate sales phases with amount, probability and date.
Yes, you can customize the sales pipeline to your needs. You can integrate additional fields or queries or create individual statuses.
The additional feature opportunities gives you a visual and tabular overview of the open sales opportunities. The various evaluation options include, for example, an annual overview of the planned transactions.
From service and expense recording to post-calculation, costing and controlling: With Vertec you are optimally positioned as a project- or mandate-oriented service company. With the Business Intelligence module, you can even visualize data directly in the Vertec interface.
A complete overview can be found in the overview of features.
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