Create payment plans on projects

Enter and invoice planned payments of instalments on a project basis in advance: Expand the functionality of your Vertec with our new, free additional feature “Payment Plan”. Divide the lump sum invoice amount of a project into instalments, invoice them and finally create a final invoice. With Vertec, this process becomes clear.

The instalments of the respective total amount per project can have different amounts, which can be charged individually at a desired time. The total amount of the respective project is invoiced by a final invoice. In this way, you can create payment plans on projects and settle them with Vertec.

Entering Schedule Payments

Each scheduled payment belongs to a specific project. Therefore, open the desired project and select “New” from the menu and then “Schedule payment”.

Once the details such as the designation, date and a net amount are entered for the planned payment, this payment is automatically collected in the “Schedule Payments” folder located in the invoice root folder. In addition, the project to which the payment belongs is assigned as a subfolder of the respective payment.

Also in the root folder “Invoicing” is the folder “Annual Overview planned payments”. There, all projects with planned payments for which at least one planned payment exists are listed.

Settling scheduled payments

In order to be able to invoice the scheduled payments, open the payment you want to charge and start invoicing in the menu via the item “Create invoice for scheduled payment”. The settled amount is a downpayment, which will also be deleted if the invoice is deleted again.

Invoice the total amount by final invoice

A final invoice is the total invoice for all planned payments. This is created by the respective project. Unlike the individual invoices of planned payments, the final invoice lists all the services recorded in the project and the downpayments of planned payments. The total amount of the final invoice is the fixed amount of all planned payments.

Download in the Knowledge Base

The Payment Plans article on our Knowledge Base guides you step by step through the additional feature. If you have any questions, our Support Team will be happy to help.

What are additional features?

With additional features, you can add more functionality to your Vertec installation with just a few clicks, and it’s completely free of charge. Technically speaking, these are XML files that are imported to set up specific folder structures, including user rights, evaluations, report templates, scripts, and process automation.

Exchange in the Vertec Forum

How does the entering of payments and the settlement of projects work for you? Share your experiences and exchange ideas in the Vertec Forum.