Outlay Approvals
Using this feature allows you to approve outlays
How this feature creates benefits
This additional feature allows you to systematically approve outlays in procurement and track their status. It creates a structured folder organization in which open and already approved outlays are separated. The business benefit lies in greater transparency, control, and efficiency of the expense release process.
- Clearly structured organization of outlays for approval and already released outlays
- Traceability, who has approved an outlay and when
- Process reliability and better control of purchases in procurement
- Approval processes become more efficient – fewer queries, fewer delays in charging
- Better control in procurement: only approved outlays are passed on for charging
- Reduced erroneous postings: outlays that have not been released or have already been settled are automatically excluded from the relevant lists
How it works
The folder "procurement" is automatically created and a complete folder structure for outlay approvals is created. Certain user groups are also set up, such as the procurement user group with folder access to procurement. Associated users can be assigned to these groups quickly and easily.
Clear folder structure
- Outlays for approval: includes all open outlays that have not yet been approved and charged
- Release process can be triggered by a checkbox in the list or by clicking on an individual outlay
- Shared outlays: shows all open outlays that have already been approved
- It is also displayed and documented by whom and when an outlay has been approved and released
Knowledge Base Articles
Prerequisites
Module "Services & CRM", "Purchases"
Related features
Absence Approvals, Invoice Approvals
Frequently asked questions
Can I implement a release process for services?
Vertec offers standard employee sharing options. This makes it possible to approve entered services, for example by the project management.
How can I test Vertec without obligation?
You may test Vertec for 30 days free of charge and without obligation in your personal test environment.
Start your free trial now.
Approval of outlays, services and invoices
Individual approval processes ensure quality and compliant processes. Vertec adapts to your processes, not the other way around.
Can I approve employee services before invoicing?
Yes, you can create individual release procedures in Vertec. Depending on your requirements, this can be done after performance recording or only after invoicing.
Absence approvals
With the additional feature Absence releases, you supplement your HR processes with an effective control instance. A workflow for the approval of absences is implemented. Newly entered or changed absences automatically trigger a notification to the designated office (e.g. team leader). As soon as the team leader approves the absences, they are set.
A detailed description can be found in the Knowledge Base article Additional feature Absence approvals
